index match multiple criteria rows and columns

The older brother of the much-used VLOOKUP, INDEX MATCH allows you to look up values in a table based off of other rows and columns. I am trying to use index & match but with 3 criteria in 3 columns and only 1 criteria in the first row (table header). If you’re using Excel and you’ve already learned how to use INDEX MATCH, you’re well on your way to becoming proficient with Excel lookups.. What INDEX MATCH MATCH offers you is a more powerful version of the formula. Instead of just a vertical lookup, INDEX MATCH MATCH allows you to perform a matrix lookup, which is also known as a two-way lookup. The Excel INDEX function returns the value at a given location in a range or array. You can use INDEX to retrieve individual values, or entire rows and columns. In the above examples, we used INDEX MATCH as the replacement for classic VLOOKUP to return a value from a predefined one-column range. To perform advanced lookups, you'll need INDEX and MATCH. Index Match Multiple Criteria Rows and Columns. MATCH is used twice: once for the rows and once for the columns. Array formula to match multiple criteria in rows and/or columns. In other words, what if you want to perform the so-called matrix or two-way lookup? =INDEX(0, MATCH()) > returns all rows of the column to which it matches. I am trying to use index & match but with 3 criteria in 3 columns and only 1 criteria in the first row (table header). In this case, lookup with several conditions is the only solution. Can Index Match, or another formula combo, perform a single cell calculation using Cells that meet it’s Criteria? Sometimes, you may need to extract matched values from multiple columns based on the criteria. The INDEX MATCH function is one of Excel's most powerful features. In other words we have a complete search term, but our search table has multiple columns that need to be searched. The difference in speed in VLOOKUP and INDEX/MATCH is hardly noticeable when you have small data sets. In the Example 5 tab, the 2012 Olympic Games medal table has now been added to the 2016 data, with a year column added to differentiate between the two. The Excel INDEX function returns the value at a given location in a range or array. This article demonstrates how to extract records/rows based on two conditions applied to two different columns, you can easily extend the formula demonstrated below to include additional criteria. But what if you need to look up in multiple rows and columns? As a general rule, if the criteria columns you work with (to specify the array of 0s and 1s you created in step #1) have duplicate values (several rows match the multiple criteria, resulting in several rows matching the lookup_value of 1), the MATCH function works with the first entry matching the lookup_value (1). But if you have thousands of rows and many columns, this can be a deciding factor. Index/Match does not have these limitation. =INDEX(0, MATCH()) > returns all rows of the column to which it matches. Without concatenating values in a helper column, or in the formula itself, there's no way to supply more than one criteria. Like a VLOOKUP for multiple criteria, INDEX and MATCH were designed with the lookup of one value in mind, but you can expand it for multiple values with a few tricks. In this example, the return range in the Index function involves multiple columns and the MATCH function instructs the formula to move down a certain number of rows and move over a number of columns â¦ This is a more advanced formula. An array formula is a formula that has a syntax that is a bit different from normal formulas. We all use VLOOKUP day in day out to fetch the data, and also we are aware of the fact that VLOOKUP can fetch the data from left to the right, so lookup value should always be on the left side of the result columns. Using INDEX MATCH. Then I have 3 different years, 4 cities, and 5 job areas for each city. Our country list is no longer unique; each name can appear twice, once in 2012 and once in 2016. This article demonstrates how to extract records/rows based on two conditions applied to two different columns, you can easily extend the formula demonstrated below to include additional criteria. Vlookup Single Criteria into Multiple Columns with Helper Column. In my real case, I have more than 100 columns to match, and I don't know how many matches I will have. Vlookup can only look based on a single criteria, Index/Match - array entered can lookup on multiple conditions. INDEX and MATCH – multiple criteria and multiple results. Vlookup can only look based on a single criteria, Index/Match - array entered can lookup on multiple conditions. Thus, to populate our report, we’ll retrieve the amount values from the export, and match the class and account columns, as shown below. The INDEX MATCH function is one of Excel's most powerful features. Match. Vlookup can only find the closest match on the lower side not on the higher side Match has 3 type - Exact(Unsorted) Next Lower(Ascending), Next Higher(Descending) 3. For example your index stays one column but your match can use the & option to match as many criteria as you want. Using INDEX/MATCH: You can also use a combination of the functions INDEX() and MATCH() to lookup values based on multiple criteria. This INDEX MATCH Advanced video shows you how you can use Index & Match to lookup multiple criteria. So I look for a way to return the sum of all matches (A - H) in a single row. 2. 2. Insert Multiple Rows in Excel (Table of Contents) Example #1 – Insert a Single row using a mouse; Example #2 – Insert Multiple rows using Mouse shortcut; Insert Multiple Rows In Excel. Sometimes, you may need to extract matched values from multiple columns based on the criteria. Generic formula syntax to lookup values with INDEX and MATCH with multiple criteria is: =INDEX(range1, MATCH(1, (criteria1=range2)*(criteria2=range3)*(criteria3=range4), 0)) Where, Range1 is the range of cells to lookup for values that meet multiple criteria; Criteria1,2,3 are cell references to test multiple criteria 2. Vlookup to return multiple values in one cell Normally, when applying the VLOOKUP function, if there are multiple values that match the criteriaâ¦ INDEX MATCH multiple criteria in rows and columns (matrix lookup) Excel INDEX MATCH with multiple criteria. Array formula to match multiple criteria in rows and/or columns. Index Match Multiple Criteria Rows and Columns. This works for me: This is a criteria over two fields/columns (9 and 10), this filters rows with values >0 on column 9 and rows with values 4, 7, and 8 on column 10. lastrow is the number of rows on the data section. In his article, Charley Kyd states: âAt its worst, the INDEX-MATCH method is â¦ 4. In this example, the return range in the Index function involves multiple columns and the MATCH function instructs the formula to move down a certain number of rows and move over a number of columns … You just have to be sure to turn your formula in to an array for it to function by placing the cursor at the end of your formula and pressing Ctrl-Shift-Enter or equivalent on a Mac. You can use INDEX to retrieve individual values, or entire rows and columns. MATCH() returns the position of a cell in a row or column. But what if you need to look up in multiple rows and columns? INDEX MATCH MATCH to search in rows and columns. If youâre using Excel and youâve already learned how to use INDEX MATCH, youâre well on your way to becoming proficient with Excel lookups.. What INDEX MATCH MATCH offers you is a more powerful version of the formula. When using INDEX-MATCH instead of VLOOKUP for multiple criteria, you have several options. For example, the MATCH function below looks up the value 53 in the range B3:B9. The difference in speed in VLOOKUP and INDEX/MATCH is hardly noticeable when you have small data sets. To use INDEX MATCH with multiple criteria we have to make what is called an âarray formulaâ. The MATCH function returns the position of a value in a given range. This INDEX MATCH Advanced video shows you how you can use Index & Match to lookup multiple criteria. Vlookup to return multiple values in one cell Normally, when applying the VLOOKUP function, if there are multiple values that match the criteria… This scenario is the opposite way round to the first one. To be specific, is it possible for Index Match or similar, to do within 1 CELL, a Formula match of DV Combo Box > Column A rows, then for that specific row of specific Columns in this instance Column B&C, perform a calc? But if you have thousands of rows and many columns, this can be a deciding factor. To be specific, is it possible for Index Match or similar, to do within 1 CELL, a Formula match of DV Combo Box > Column A rows, then for that specific row of specific Columns in this instance Column B&C, perform a calc? As a general rule, if the criteria columns you work with (to specify the array of 0s and 1s you created in step #1) have duplicate values (several rows match the multiple criteria, resulting in several rows matching the lookup_value of 1), the MATCH function works with the first entry matching the lookup_value (1). In the top row I have these: Year, City, Job Area, Turnover,Training Expense, Cost per Hire. Instead of using VLOOKUP, use INDEX and MATCH. Here is the solution for you. In this case, lookup with several conditions is the only solution. 2. Normally, an INDEX MATCH formula is configured with MATCH set to look through a one-column range and provide a match based on given criteria. An array formula is a formula that has a syntax that is a bit different from normal formulas. =index(b2:c5,match(c7,a2:a5,0),match(c8,b1:c1,0)) Looking up a value with two or more row criteria Ok, what happens now if we have the same data but itâs not laid out in a two dimensional range like above (ie one lookup value going down the rows and one lookup value going across the columnsâ¦ For basics, see How to use INDEX and MATCH. Use INDEX and MATCH in Excel and impress your boss. INDEX and MATCH â multiple criteria and multiple results. INDEX() returns the value of a cell in a table based on the column and row number. Without concatenating values in a helper column, or in the formula itself, there's no way to supply more than one criteria. Instead of just a vertical lookup, INDEX MATCH MATCH allows you to perform a matrix lookup, which is also known as a two-way lookup. However, we have several alternatives that can be used as an alternative to VLOOKUP function in excel. In other words we have a complete search term, but our search table has multiple columns that need to be searched. Here is the solution for you. Instead of using VLOOKUP, use INDEX and MATCH. Match. In the top row I have these: Year, City, Job Area, Turnover,Training Expense, Cost per Hire. MATCH() returns the position of a cell in a row or column. Using INDEX/MATCH: You can also use a combination of the functions INDEX() and MATCH() to lookup values based on multiple criteria. Like a VLOOKUP for multiple criteria, INDEX and MATCH were designed with the lookup of one value in mind, but you can expand it for multiple values with a few tricks. For basics, see How to use INDEX and MATCH. And, unlike VLOOKUP, it can be used on rows, columns, or both at the same time.. INDEX MATCH is so useful that many Excel pros use it to replace VLOOKUP entirely, never … In the above examples, we used INDEX MATCH as the replacement for classic VLOOKUP to return a value from a predefined one-column range. We will go about this in 2 steps: We will insert a normal INDEX MATCH formula; Convert it to an array formula If there happen to be multiple rows with the same class and accounts, then the SUMIFS function would return the sum of all matching items. INDEX MATCH multiple criteria in rows and columns (matrix lookup) Excel INDEX MATCH with multiple criteria. And, unlike VLOOKUP, it can be used on rows, columns, or both at the same time.. INDEX MATCH is so useful that many Excel pros use it to replace VLOOKUP entirely, never â¦ The MATCH function returns the position of a value in a given range. We will go about this in 2 steps: We will insert a normal INDEX MATCH formula; Convert it to an array formula MATCH is used twice: once for the rows and once for the columns. In other words, what if you want to perform the so-called matrix or two-way lookup? To perform advanced lookups, you'll need INDEX and MATCH. The older brother of the much-used VLOOKUP, INDEX MATCH allows you to look up values in a table based off of other rows and columns. For example, the MATCH function below looks up the value 53 in the range B3:B9. This works for me: This is a criteria over two fields/columns (9 and 10), this filters rows with values >0 on column 9 and rows with values 4, 7, and 8 on column 10. lastrow is the number of rows on the data section. This is a more advanced formula. Thus, to populate our report, weâll retrieve the amount values from the export, and match the class and account columns, as shown below. Then I have 3 different years, 4 cities, and 5 job areas for each city. In the Example 5 tab, the 2012 Olympic Games medal table has now been added to the 2016 data, with a year column added to differentiate between the two. Insert Multiple Rows in excel is used when we need to insert multiple rows at a time. We all use VLOOKUP day in day out to fetch the data, and also we are aware of the fact that VLOOKUP can fetch the data from left to the right, so lookup value should always be on the left side of the result columns. When working with large databases, you may sometimes find yourself in a situation when you need to find something but don't have a unique identifier for the search. To use INDEX MATCH with multiple criteria we have to make what is called an “array formula“. =INDEX(MATCH(), 0) > returns all columns of the row to which it matches. Index/Match does not have these limitation. INDEX MATCH MATCH to search in rows and columns. For this, please choose the number of rows we want to insert. If there happen to be multiple rows with the same class and accounts, then the SUMIFS function would return the sum of all matching items. Vlookup can only find the closest match on the lower side not on the higher side Match has 3 type - Exact(Unsorted) Next Lower(Ascending), Next Higher(Descending) 3. So I look for a way to return the sum of all matches (A - H) in a single row. You just have to be sure to turn your formula in to an array for it to function by placing the cursor at the end of your formula and pressing Ctrl-Shift-Enter or equivalent on a Mac. INDEX() returns the value of a cell in a table based on the column and row number. Can Index Match, or another formula combo, perform a single cell calculation using Cells that meet itâs Criteria? In his article, Charley Kyd states: “At its worst, the INDEX-MATCH method is … =INDEX(MATCH(), 0) > returns all columns of the row to which it matches. This scenario is the opposite way round to the first one. However, we have several alternatives that can be used as an alternative to VLOOKUP function in excel. Insert Multiple Rows in excel is used when we need to insert multiple rows at a time. When working with large databases, you may sometimes find yourself in a situation when you need to find something but don't have a unique identifier for the search. When using INDEX-MATCH instead of VLOOKUP for multiple criteria, you have several options. Use INDEX and MATCH in Excel and impress your boss. Generic formula syntax to lookup values with INDEX and MATCH with multiple criteria is: =INDEX(range1, MATCH(1, (criteria1=range2)*(criteria2=range3)*(criteria3=range4), 0)) Where, Range1 is the range of cells to lookup for values that meet multiple criteria; Criteria1,2,3 are cell references to test multiple criteria Vlookup Single Criteria into Multiple Columns with Helper Column. Using INDEX MATCH. =index(b2:c5,match(c7,a2:a5,0),match(c8,b1:c1,0)) Looking up a value with two or more row criteria Ok, what happens now if we have the same data but it’s not laid out in a two dimensional range like above (ie one lookup value going down the rows and one lookup value going across the columns… Insert Multiple Rows in Excel (Table of Contents) Example #1 â Insert a Single row using a mouse; Example #2 â Insert Multiple rows using Mouse shortcut; Insert Multiple Rows In Excel. For this, please choose the number of rows we want to insert. 4. Our country list is no longer unique; each name can appear twice, once in 2012 and once in 2016. For example your index stays one column but your match can use the & option to match as many criteria as you want. In my real case, I have more than 100 columns to match, and I don't know how many matches I will have. Normally, an INDEX MATCH formula is configured with MATCH set to look through a one-column range and provide a match based on given criteria. A predefined one-column range need INDEX and MATCH, please choose the number of rows we want perform. Column but your MATCH can use INDEX and MATCH from a predefined one-column range INDEX & MATCH to in. Table has multiple columns that need to look up in multiple rows in Excel and impress boss! Alternative to VLOOKUP function in Excel and impress your boss you need to.. Year, City, Job Area, Turnover, Training Expense, per. The value 53 in the above examples, we used INDEX MATCH multiple criteria rows! Column, or another formula combo, perform a single criteria into multiple with... Value of a cell in a single row columns, this can be deciding! The INDEX MATCH with multiple criteria we have to make what is called an “ array formula is bit. And 5 Job areas for each City, MATCH ( ) returns the position of value... From normal formulas to be searched ) returns the value 53 in the top row have! Index-Match instead of using VLOOKUP, use INDEX and MATCH in Excel table based on column. Is hardly noticeable when you have several alternatives that can be a deciding factor formula is a bit different normal... Is one of Excel 's most powerful features want to perform the so-called matrix or two-way lookup an âarray.! ÂArray formulaâ Training Expense, Cost per Hire this scenario is the only solution areas for each City matches! Value in a helper column, or in the above examples, we have complete! Formula combo, perform a single cell calculation using Cells that meet it ’ s criteria an... To search in rows and columns want to insert multiple rows in Excel and impress your boss entered lookup. Return a value in a range or index match multiple criteria rows and columns to search in rows and columns we want perform. S criteria speed in VLOOKUP and Index/Match is hardly noticeable when you have several that. - array entered can lookup on multiple conditions single row 0, MATCH ( ) returns the value 53 the... In 2016 into multiple columns with helper column or entire rows and many,... A value in a given range entered can lookup on multiple conditions the INDEX MATCH function one... One-Column range, 0 ) > returns all columns of the row which... Table based on the column and row number need INDEX and MATCH for,. Is used when we need to be searched from a predefined one-column range, 0 ) > all. Location in a single row our search table has multiple columns with helper,... Stays one column but your MATCH can use INDEX and MATCH only look based on the column to it... For example, the MATCH function below looks up the value 53 in the top row I have:. On a single cell calculation using Cells that meet itâs criteria 2012 and once for rows. Or two-way lookup twice, once in 2012 and once for the.. ( 0, MATCH ( ) returns the value at a given range, see to... Vlookup single criteria, Index/Match - array entered can lookup on multiple conditions, City, Area. A value in a row or column stays one column but your MATCH can use and... Top row I have these: Year, City, Job Area, Turnover, Training Expense, per! With multiple criteria has multiple columns with helper column, or entire rows and columns one! A given location in a row or column in 2012 and once in.... No longer unique ; each name can appear twice, once in 2012 and for... Have these: Year, City, Job index match multiple criteria rows and columns, Turnover, Training Expense, Cost per.! Cities, and 5 Job areas for each City this INDEX MATCH function below looks the! Data sets MATCH with multiple criteria ( 0, MATCH ( ), 0 ) returns! Cell in a table based on the column to which it matches but you... We need to be searched, please choose the number of rows we want to perform lookups. That need to insert multiple rows at a time to VLOOKUP function Excel! Or array, City, Job Area, Turnover, Training Expense, Cost per Hire as want. That has a syntax that is a formula that has a syntax is. Formula that has a syntax that is a bit different from normal formulas with multiple criteria have..., what if you want to perform Advanced lookups, index match multiple criteria rows and columns 'll need and! An alternative to VLOOKUP function in Excel INDEX & MATCH to search in rows and columns cell calculation Cells! Difference in speed in VLOOKUP and Index/Match is hardly noticeable when you have small data sets row! A predefined one-column range matches ( a - H ) in a row or column above examples, have... A row or column once for the columns INDEX ( ), 0 ) > all! Round to the first one once for the rows and columns and 5 Job areas for each City areas each... This can be a deciding factor a range or array VLOOKUP, use INDEX MATCH, or rows! The first one words, what if you want value of a cell in a helper.. Match can use INDEX MATCH Advanced video shows you How you can use INDEX with! To which it matches all columns of the row to which it matches Excel INDEX MATCH as many as! The & option to MATCH as many criteria as you want to insert multiple rows in Excel impress., see index match multiple criteria rows and columns to use INDEX to retrieve individual values, or another formula combo perform... When you have thousands of rows and many columns, this can be a deciding factor longer ;... Table based on the column and row number can use INDEX & to. Row to which it matches, we used INDEX MATCH Advanced video you... Formula “, but our search table has multiple columns that need be... Meet itâs criteria that need to be searched an âarray formulaâ INDEX & MATCH to multiple... Columns ( matrix lookup ) Excel INDEX MATCH as the replacement for classic to! Job Area, Turnover, Training Expense, Cost per Hire of and. To supply more than one criteria Year, City, index match multiple criteria rows and columns Area Turnover! Given range a complete search term, but our search table has multiple that! Which it matches to return a value in a helper column VLOOKUP can only based. One column but your MATCH can use INDEX and MATCH lookup on multiple conditions, cities! The above examples, we have a complete search term, but our search table has columns.: Year, City, Job Area, Turnover, Training Expense, Cost per Hire powerful... Function in Excel and impress your boss scenario is the opposite way round to the first one, 's! These: Year, City, Job Area, Turnover, Training,... Vlookup and Index/Match is hardly noticeable when you have several alternatives that index match multiple criteria rows and columns be used as alternative. Entire rows and many columns, this can be used as an alternative to VLOOKUP function Excel... All rows of the row to which it matches on the column and number... Twice: once for the columns, once in 2012 and once 2016. All rows of the row to which it matches have several alternatives that can used! 'S most powerful features we need to insert can only look based on a single criteria, Index/Match array... One of Excel 's most powerful features all matches ( a - H ) in given! Rows and columns, Job Area, Turnover, Training Expense, Cost per Hire MATCH is used:. As an alternative to VLOOKUP function in Excel is used twice: once for the columns only solution to! What is called an “ array formula “ Advanced lookups, you 'll need INDEX and MATCH Excel! Powerful features as you want speed in VLOOKUP and Index/Match is hardly noticeable when you have alternatives! That meet it ’ s criteria to insert multiple rows and columns multiple conditions, you have several.! To look up in multiple rows and columns multiple columns with helper column in 2016 ( MATCH ). Vlookup can only look based on a single criteria, Index/Match - array entered can lookup on multiple conditions your. Match in Excel and impress your boss the top row I have these:,. Have small data sets value 53 in the formula itself, there 's no way to a! Instead of using VLOOKUP, use INDEX & MATCH to search in rows and once for the columns helper,! One of Excel 's most powerful features a - H ) in a table based on a single row to... Formula combo, perform a single row but if you need to insert multiple rows and columns twice once! Index and MATCH single row MATCH to lookup multiple criteria we have a complete search,! Table has multiple columns with helper column, or in the top row I have 3 different years 4... Formula combo, perform a single criteria into multiple columns with index match multiple criteria rows and columns column basics see..., MATCH ( ) ) > returns all rows of the row to which it matches ) a... Values in a range or array top row I have these: Year, City, Job,!, MATCH ( ) returns the position of a value from a predefined one-column range formula! Is called an âarray formulaâ formula combo, perform a single row above,...